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Training Fellowships

Under the authority of the Committee for Scientific Affairs and Awards

+ AIMS (click to open/close)

The aim of these awards is to fund visits by ESPID members to other centres to obtain experience or training in techniques or areas not otherwise available to them. Visits will usually be for around 1-2.5 months (maximum 12 weeks). Clear and specific training objectives (which could involve clinical, laboratory, public health or other academic areas) are essential. The awards are not intended to support research.

Applications are open to all ESPID members in good standing.

+ WHAT IS COVERED (click to open/close)

The awards are designed to be flexible and rapidly processed – we will aim to respond to all applications within one month. The awards will cover round trip travel costs (fixed maximum budget - see rules below) and subsistence (accommodation, food etc maximum Eur412 per week pro rata) while away. The host centre will be offered fixed funding towards their costs (Eur82.40 fixed sum for administration expenses, plus maximum Eur185.40 per week to cover infrastructure costs). These last payments will not be made to individuals.

(Thus, for example, for a four week visit, the trainee would be offered travel costs and a maximum of approx. Eur1648 and the host centre a maximum of approx. Eur800.)

+ ESSENTIAL CRITERIA – APPLICANT (click to open/close)

  • Must be “good standing” ESPID member (click here to download the ESPID "good standing" member criteria) and membership fees must be paid up in full before your application.
  • Must be a trainee paediatrician or in medical, allied health professional or scientific training in a clinical or academic centre involved in paediatrics or child health.
  • Must set out specific training objectives with an explanation why these can better be met by travelling to the proposed host centre, why they will require the requested period of training that is being requested and how they will be of value to the applicant’s career development. The proposed training must be of clear relevance to the field of paediatric infectious diseases.
  • Must provide a reference letter from the current supervisor in the home centre which supports the application.
  • Applications from those in career posts may also be funded if there is a clear case that the relevant experience to be gained is of strategic importance and not available locally.

Essential criteria – host centre

  • Must provide written confirmation in advance that they can provide the type of training/experience being specifically requested, that they can and will offer this training/experience between the dates being requested for the applicant under consideration including timetabled activities throughout the visit.
  • Must also be willing to confirm to ESPID in writing, after completion of the fellowship visit, that the trainee attended and was trained as planned.

+ DESIRABLE QUALITIES (NOT ESSENTIAL FOR FUNDING) (click to open/close)

Applicant

  • Young age (under 40 years)
  • Lack of easy access to alternative funding sources for this training

Host Centre

  • Has ESPID member among senior staff/faculty
  • Is in a different country from the applicant’s country

+ APPLICATION PROCEDURE (click to open/close)

The applicant should first identify the training area required and the centre to be visited. 

The applicant should agree proposed dates and content of the training to be undertaken directly with the host centre. An application should then be forwarded to the ESPID Secretariat (contact details below) including the following information:

APPLICATION DEADLINES: 1 February, 1 May, 1 August, 1 November

(This form can be copied and pasted into a Word document and filled in and then emailed, faxed or posted)

APPLICATION FOR ESPID TRAINING FELLOWSHIP

Surname: 

 

Forenames (in full): 

 

Title:

Date of birth:

 

Telephone number:

 

Fax number:
 
Email address:
 
Current training appointment position:
 

Current training appointment address: 

 

Date of commencement of this post:  

 

Details of employing institution and/or funding source for current post:  

 

Details of previous undergraduate and post graduate training including institution and dates: 

 

Details of previous undergraduate and post graduate training including institution and dates: 

 

Brief summary of career aims (maximum 100 words): 

 

HOST INSTITUTION FOR PROPOSED TRAINING

Name of main contact/supervisor:  

 

Postal address: 

 

Telephone number: 

 

Fax number:  

 

Email address:  

 

Precise details of training to be undertaken (include general area and detail on specific subject areas and/or techniques, dates and general timetable including time to be spent in each main area). Ensure that the specific training objectives are set out with an explanation why these can better be met by travelling to the proposed host centre, why they will require the requested period of training that is being requested and how they will be of value to the applicant’s career development. It would be an advantage to give examples – including where appropriate citation of references – to illustrate how work relevant to the training has been done previously at the host centre (minimum 200 words, maximum 500 words)
  

 

Signature:

 

Date of application:

 

+ ALSO TO ACCOMPANY APPLICATION FORM (click to open/close)

Enclosure 1:

CV

Enclosure 2:

Letter from host centre main contact addressed to the ESPID Secretary. This must state the applicant’s name, confirm the proposed dates for the visit and the nature of training that will be offered.

Enclosure 3:

Letter from the applicant’s main supervisor at the place they are currently working addressed to the ESPID Secretary, confirming the applicant’s current post, approving the proposed training visit and confirming support and agreement for the training visit to take place between the dates proposed.

The entire application can be forwarded by email to ESPID Secretariat at espid@kenes.ch provided that email addresses are provided for all 3 of: the applicant, the host centre main contact and the home centre referee. These will be used for reconfirmation purposes. If email addresses cannot be provided for all these 3, then the application must be sent by post with original signed copies of all documents. The postal address for applications is: ESPID Secretariat, De Ruyterkade 7 (Floor 12), 1-13 AA, Amsterdam, The Netherlands.

Procedure for processing and making awards

Applications received by the ESPID Secretariat will be checked to ensure they fulfil all the required eligibility criteria and include all required elements. Where electronic applications are made, reconfirmation of authenticity will be sought by email from the home centre referee and host centre main contact. Incomplete or incorrect applications will not be considered further and applicants informed to this effect.

Complete and correct applications will be forwarded for approval to the members of the ESPID Committee for Scientific Affairs and Awards who will reach a decision within two weeks. Applicants will be informed of the decision as soon as possible after this.

For successful applications, costs of one round trip standard/economy class journey between the home and host centres will be reimbursed by the ESPID Secretariat upon receipt of original receipts and/or travel tickets and the final report by the awardee (see below). Pdf scans/files of paper or electronic receipts and tickets are acceptable.

Payment for subsistence costs for the period of the visit will be made direct to the applicant not more than one month before the start of the visit at the rate of not more than Eur412 per week prorata, as agreed with the applicant.

Payment of administrative and infrastructure costs to the host training centre of not more than Eur82.40 and Eur185.40 per week of the visit, respectively, will be made upon receipt after the end of the visit, by the ESPID Secretariat of an appropriate invoice and a letter confirming successful completion of the agreed training from the host centre. These last payments will not be made to individuals.

+ FINAL REPORTS (click to open/close)

Applicants are required to submit a final report of the visit to the ESPID Secretariat at espid@kenes.ch within one calendar month of completion of the visit. This report should include details of the applicant’s name, the centre visited and dates. A summary should be included of the experience and training, whether this met the expectations of the applicant and details of any changes that would have improved the value of the training obtained. Comments on the award procedure are also welcome.

Applicants who fail to provide a final report within the time limit will not normally be eligible to apply for further ESPID awards of any type.

+ ESPID TRAINING AWARD SCHEME - REVIEW (click to open/close)

The ESPID Training award scheme will be subject to regular review. If demand is heavy, the regulations for awards may be altered in the future to allow applications to be judged on a competitive basis.

+ Travel and subsistence expenses rules (click to open/close)

Only travel costs between the home of the applicant and the host centre and back can be claimed. Travel during the fellowship must be paid from subsistence provision. After completion of the visit, applicants may claim up to a maximum travel budget (applicant's own country EUR 200, Europe EUR 600, USA/Americas EUR 1000) on provision of proofs of purchase of travel and signed confirmation of attendance, including dates, from the hot organisation. Costs in excess of travel budget must be paid from other (non-ESPID) sources. 

Up to 50% of any savings below maximum travel budget can be added towards the subsistence support provided for the award. Bicycle journeys can be claimed at €1 per km. Payment of subsistence costs does not require receipts or proof of payment but signed confirmation from the host organisation of attendance, including start and end dates of attendance, is required.

 

Last reviewed 1st Sept 2013 by Adam Finn